International Shipping - Institutional Integrity and Risk Management

Export Control Review Form for International Shipments

All physical items, equipment, materials, commodities (including food and medicines), software and biologics (collectively “things”) are subject to export control regulations and require some form of shipping documentation prior to shipping abroad. It is important to understand that everything that crosses the border is an export, even if the item is abroad only temporarily, or if it will be used for research. In accordance with the UNC-Chapel Hill Policy on Export Controls, the following International Shipment Review Form should be submitted for review 30 days prior to the date of shipment and receive approval from the Export Compliance Office prior to leaving the country. For more information on UNC-Chapel Hill processes for shipping and receiving, please refer to the University Shipping Guidance Document.

Although it is requested that 30 days be given for review and approval by the Export Compliance Office, we understand that this is sometimes not possible and advise submitting the form only when you know what exactly you will be sending, who you intend sending to, where they are located, and for what the recipient will be using the items.

Customs Note

The U.S. Foreign Trade Regulations often require University shippers and travelers to file an Electronic Export Information (“EEI”) to the U.S. Census Bureau when shipping or hand-carrying any University owned items internationally. Particularly, EEI fillings are required when shipping or hand-carrying University owned items (including laptops and smart devices) that fall into one of the two categories:

The total value of the HTS/Schedule B code* applied to your item(s) is at $2,500 or higher, or
The items are destined to Russia, China or Venezuela, regardless of the equipment’s valuation.

The Schedule B Look-up tool can be used to help you find the appropriate code. For certain commercial items, the vendor/manufacturer may be able to provide this code (e.g. Microsoft Schedule B Lookup)

Please review the EEI Workflow, an additional resource that explains if an EEI is needed. If an EEI is needed, for more information please review Electronic Export Information (EEI) Filing.

Faculty Member, Employee, or Principal Investigator (PI) Who Is Responsible for This Shipment:(Required)

First Last

UNC Email Address:(Required)

Enter Email Confirm Email

Individual Submitting This Form:

Only include this information if you are submitting the form on behalf of another University faculty member or employee.

First Last

UNC Email Address:

Enter Email Confirm Email

Date of Shipment:(Required)

This date can be the anticipated date of shipping.

Destination Recipient's Name:(Required)

First Last

Destination Recipient's Address:(Required)

List all items being shipped and purpose of shipment:(Required)

Please list all items being shipped by their common names. Export Control regulations consider the end use of a shipment, so please explain how the recipient intends to use the items being shipped internationally.

Does this shipment involve sponsored research?(Required)

Yes

RAMSeS Number(s) and Project Title:

Does this shipment involve biological materials, chemicals, or compounds?(Required)

Yes

Are any of these materials or chemicals included on the lists of controlled biologics and chemicals?(Required)

Yes

List of controlled biologics and chemicals. Please also be sure to contact Environment, Health, and Safety (biosafety@ehs.unc.edu) who can assist with additional requirements for the international shipment of biological materials.

Does this shipment involve any Material Transfer Agreement (MTA), Confidential Disclosure Agreement (CDA), or other Licensing Agreement concerning Intellectual Property?(Required)

Yes

Information about MTAs and CDAs

Please include any necessary attachments.

Drop files here or

Accepted file types: pdf, Max. file size: 20 MB, Max. files: 3.